Privacy Policy - ENG

We believe your privacy is important! Within MULTI.engineering we deal in a safe and confidential way with the personally identifiable information collected by all employees. This Privacy Policy describes what personal information we hold about you, on what basis it is processed and why we process it. Finally, we inform you about the security measures we take in order to protect your personal data.

1. Who to contact in case of questions?

MULTI engineering group BV, Visserijkade 99, 4382 ZA Vlissingen, registered under the number in the crossroads bank for enterprises (63642492), is the responsible for the processing of your personal data. MULTI engineering group BV states that the person responsible for the Processing complies with Belgian privacy laws, as well as the provisions of the General data protection regulation.

2. What are personal data?

The General data protection Regulation defines personal data as follows:

All information about an identified or identifiable natural person; an identifiable is considered a natural person who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location information, anonline identifier or to one or more elements that characterize the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

If this Privacy Policy refers to personal data, reference is made to this definition from the regulation.
There are no special categories of personal data processed. Processing special categories of personal data means:

Processing of personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the unique identification of a person, or health records, or data related to one's sexual behavior or sexual orientation.

3. What personal data is being processed?

We collect and process various personal data from candidates, employees, subcontractors, customers and suppliers. This list is not exhaustive but contains e.g. name, address and place of residence data, cv’s, telephone numbers, company data, etc.
We also work with Google Analytics. We collect data that provide insight into the use of the website. 
We have concluded a data processing agreement with Google. No data will be shared with Google.
All data is processed anonymously. We do not use the collected data for advertising purposes.

4. Why are these personal data processed and what is the legal basis for processing?

To improve our service or cooperation.
To communicate with you.
In order to be able to process applications, both for immediate recruitment and for cooperation at a later date.
To be able to make quotations and to invoice.
To be able to handle any complaints.
For the above processing we base ourselves on the performance of a contract as well as partly on legitimate interest.
Any more detailed payroll information will only be collected for the purpose of our payroll administration and with the legal basis of performance of a contract and/or legal obligation.

5. Duration of the processing

A candidate/applicant’s personal data will be saved by us for 2 full calendar years after the last contact. After the expiry of this 2-year period, you will be contacted again and asked to give your consent if you wish to remain in the database any longer.
Your personal data will be deleted from our systems after a period of 5 years leaving the company.
Your personal data will be saved in accordance with the specific legislation, as well as limitation periods that oblige us to keep your personal data for a longer period of time.

6. What are your rights?

a) Right of access and inspection
You have the right to take note of your personal data at any time, as well as of the use that we make of your personal data.

b) Right on correction, removal and reduction
You are free to choose whether or not your personal data is shared with us. In addition, you have the right to ask us to improve, complete your personal information or remove it.
You are not able to object to the processing of personal data necessary for our payroll administration and the data we keep on the law and process based.
You may also ask for the imitation of the processing of your personal data.

c) Right to object
You have the right to object to the processing of your personal information due to serious and legitimate reasons.

d) Right of data transfer
You have the right to receive or transfer your personal data held by us in structured, common and machine-readable form.

e) Right to withdrawal of the consent
As far as the processing is based on your prior consent, you have the right to withdraw that permission. This should be done written through letter or email.

f) Automatic decisions and profiling
The processing of your personal data does not include profiling and you will not be subjected to automated decisions by us.

g) Exercise your rights
You can exercise your rights by contacting our personnel administration.
The responsible Privacy policy is Sabine Baecke, sabine.baecke@multi.engineering, tel: +32 (0)3 710.58.81.

h) Complaints
You have the right to complain to the Belgian Privacy Commission: Commission for the protection of privacy, drukpersstraat 35, 1000 Brussels, Tel + 32 (0) 2 274 48 00, Fax + 32 (0) 2 274 48 35, e-mail: commission@privacycommission.be.
This leaves a provision for a civil court.

If you would suffer damage as a result of the processing of your personal data, you can draw up a claim for damages.

7. Transfer to third parties

Certain of the personal information that we process about you will be passed on to third parties. It concerns the following information:

a) Payroll information is on the one hand passed to our social secretariat SD Worx for the purpose of performing our administration and on the other hand to the competent public authorities in the framework of our legal obligations.

b) Your name, first name and email address are passed to our IT service provider (name company) and/or our cloud provider (name company) for the purpose of managing your account.

c) Your name, first name, address and email address are passed to the leasing company Lease Plan to manage your company car ;

d) Your name, first name, address, email address and family status are passed to the insurance company DKV to benefit from the hospitalization insurance;

e) Transmission to provider for meal vouchers and/or eco vouchers Sodexo;

f) Pass the necessary information related to mobile phone provider Orange;

Above third parties process personal data on behalf of our Organization to perform a particular task.
We have with all these above organizations processing agreements and make every effort to ensure that they adequately would protect your personal data.
Your personal information will not be sold, rented, distributed or otherwise commercially nor made available to third parties, except as described above or with your prior consent.

In rare cases it can prevent your personal information pursuant to a court order or to comply with other compelling law or regulation should reveal.

8. Security and confidentiality

We have developed appropriate security measures on technical and organizational level, to the destruction, loss, modification, unauthorized access of a document by mistake to third parties of collected to avoid personal data and any other unauthorized processing of this data.

1. Technical measures

 Use of virus scans, firewalls, ...
 Passwords that are regularly adjusted
 Secure hard drives
 Encrypted e-mails
 Access protection to data on the basis of job profile
 Encryption of data
 Secure backups
 Work on secure hard drives

2. Organisational measures

 Specific people have access
 Procedure for incident management
 Policy to employees & employees
 Info moments for employees & employees
 Confidentiality clauses

9. Cookies

Our website uses cookies and similar technologies to distinguish your user preferences from those of the other users of our Website. This allows us to offer you a better experience when you visit our Website and to optimize our Website in the meantime. Cookies and similar technologies, however, do not allow to systematically collect data that enable us to identify the users of our Website. They only allow us to improve the operation of our Website, to understand the interests of our users and to measure the effectiveness of the content of our Website.

We ask you for your consent to use or save cookies and similar technologies on your computers or mobile devices. This cookie section provides you with clear and comprehensive information about the cookies we use and their purpose.

| What is a cookie?

A cookie is a small text or data file that we store in your browser or on the hard disk of your computer. This way we can remember your preferences when visiting our Website.

Unless you have modified your browser setting to decline the use of cookies, our system will place cookies as soon as you visit our Website.

| Types of cookies

Cookies can be subdivided based on their offspring, function and durability.

First party cookies are cookies placed by the owner of the visited Website.

Third party cookies are cookies that are placed by another organization than the owner of the Website you’re visiting. This may include cookies created by a company specialized in the analysis of websites or by the owner of the website the owner is visiting to get data about the visitor frequency of his Website.

| Functional cookies

Functional cookies are cookies that ensure the proper functioning of the Website (e.g. cookies for login or registration, language preferences). Functional cookies are logically first party cookies.

Non-functional cookies are cookies that can be placed for statistical, social, targeting and commercial purposes. They are not related to the mere technical support of the Website. Cookies with statistical purposes allow us to check which pages of the Website you visit, where your computer is localized etc. Cookies with social purposes allow the user to share the content of the visited Website through social media directly to others. Cookies with targeting purposes allow the creation of your profile based on your surfing behavior so that the displayed advertisements are tailored to your interests. Cookies with commercial purposes keep track of how many and which advertisements were displayed to a user. Non-functional cookies can be first party or third party cookies.

| Persistent cookies

Persistent cookies remain on the user’s device for the duration period set within the cookie’s file and after you have closed your browser. These cookies are activated every time the user visits the Website that placed this cookie (e.g. cookies placed by social media such as Twitter, Facebook, Google Analytics etc.) Most non-functional cookies are persistent cookies.

| Session cookies

Session cookies allow us to simplify the actions of a user and to link them together during a browser session. A browser session starts when a user opens the browser window and ends when he closes the browser window. Session cookies are placed temporarily. As soon as you close the browser, all session cookies will be deleted. Most functional cookies are session cookies.

| Analytical/performance cookies

We use performance cookies to collect information about the way visitors are using our Website, in order to improve the content of our Website, to adapt our Website to the visitors’ needs and to increase the user friendliness of our Website.

This includes a cookie that enables us to count the number of unique visitors and a cookie the keeps track of the most popular pages. We are also using Google Analytics and to analyse the use of our Website. These websites are also using cookies.

| Cookies for behavioral targeting and re-marketing

In order to provide you with even better information on our products and services, we use cookies that provide us with information on how you have browsed our website or on which products and services you may be interested in.

We also use this information for our advertising campaigns on third party websites. If necessary, we can also obtain information on websites of our marketing partners where you have seen our advertisements. Therefore, we are using “DoubleClick”, part of Google and Group M. You can find more information on the use of cookies by Google and Group M by requesting the privacy policy of Google and Group M.

These cookies do not contain any personal data.

| Cookies for social media

When we propose to share content of our Website on social networks, such as Facebook, we may place a cookie on your device. For more information, we refer to the privacy policy of the organization in question.

We are using “Pixel” for our marketing campaigns on Facebook. This tool enables us to integrate a cookie created by Facebook in some of our web pages. This way Facebook can monitor the actions of its users, from an advertisement on the social network to a web page of our Website. Facebook will then be able to identify on its platform the user who visited the web page in question, provide customized services and place more targeted advertisements. This data processing does not apply to users without Facebook account. You can read more on the way Facebook collects, processes and uses data and on possible settings to protect your privacy in the Facebook user data policy.

| Your permission

By using our Website, you accept the use of cookies. In order to make optimal use of our Website, you need to accept the cookies, which you can do through your browser settings; or by explicitly accepting our “Privacy and cookie policy” upon your registration; or by continuing to browse on our Website after you have seen a “Cookie warning” on the homepage upon your first visit to the Website.

You can block cookies by activating your browser setting which allows you to refuse the placement of cookies. The rejection of these cookies may have the effect of not allowing you to use (parts of) our Website. Carefully read this cookie policy for more information.

If want to revoke your permission (you can do this at any moment), you can remove your cookies through your browser settings.

Please keep in mind that web browsers allow you to change your cookie settings. These settings can usually be found in the “Options” our “Preferences” menu of your web browser. To better understand these settings, we find these links quite helpful. If not, you should consult the “Help” function in your web browser for more details.